Need for Computer Monitoring

Monitoring the activities of your employees can help you to increase their overall productivity. It is important to figure out what your employees do at working time in order to maintain the output of employee. Computer monitoring enables the administrator to protect the intellectual data, organizational-sensitive documents, etc. from being poached by illegitimate sources. Moreover, LIVE viewing of employees computer screen helps you get real-time updates of what they are doing. Monitoring computer of employees might sound rude, but the truth is 60-70% of employees’ access internet for their personal use at workplaces. Hence, computer monitoring becomes necessary in office.

There is a need to keep a close watch on employees for the sake of security issues when you have the risk of losing intellectual property. When you are giving your employees your resources, it becomes important for you to know how they utilize it within the period of time they get paid to work. Therefore, it becomes imperative to realize what is entering and leaving the organization network. Take a look at the points given below that mark the need of computer monitoring within an organization:

Check what your employees do when they are expected to work- Have you noticed a sudden drop in employee efficiency? Then check out how many hours do your employees spend on working? Employees at some point of their professions turn irresponsible and reckless, which raise the need of a professional computer monitoring. There are proven studies that suggest that the employees spend half of the working hours for their personal works. Fortunately, computer monitoring can easily prevent such activities of the employees. By simply installing a computer monitoring software or time tracking software you can administer the office environment with the detailed report about what they have accessed and what they have done for the day.

Improve employee efficiency- With computer monitoring software, you can control, analyze and optimize the utilization of your organization resources including internet, electricity and the most important resource time. Using computer monitoring software, you can dig into their systems and figure out how you can improve employee efficiency and business productivity.

Prevent loss of intellectual property- Use of social networking websites, instant messengers, FTP, etc. are the biggest sources of information leaks in organizations now days. With the use of computer monitoring software, you can easily prevent leakage of information by monitoring your employee’s conversation closely on MSN and AIM messengers. Moreover, computer monitoring tool gives you the power to control employee activities as you can take occasional screenshots and ask your employee by showing them the proof of their illegitimate activities.

Enhance employee discipline- Mere fact of being monitored will bring the required changes in your employee productivity. They will start spending more time on work than spending working hours for personal pleasure. The allotted resources will be used for official use only and hence, the discipline will be maintained while using Internet and other communication resources. The use of computer monitoring tool will surely increase employee responsibility levels.

However, it is important to note that the computer monitoring must not be performed by IT or security department as it is a full-fledged matter of management, legalities, and human resources. The main aim behind computer monitoring is of risk management and so it is related to security of the organization. Furthermore, computer monitoring is the part of overall employee management and organizational property security strategy. There will always be a need of controlling employee sabotages and preventing transfer or sensitive organizational data as cases like information leak occur very often. In fact, computer monitoring tool can make an employer, manager, administrator or any high authority be assured about employee activities during office hours. The computer monitoring tool can be installed on Windows 7, Windows Vista, Windows XP, Windows 2003, and Windows 2000 operating systems.